Administrative Coordinator Job in Prince George, BC

Position Summary

Reporting to the Corporate Administrator, Northern Development’s Administrative Coordinator is a service-focused professional who offers exceptional client service, relationship building, order and achievement.

Duties of the position include answering phones and redirecting inquiries, providing support to ensure overall cleanliness and professionalism of the office, assisting and helping other department supervisors with administrative duties. Priority setting, accuracy, confidentiality and positivity are necessary for this role. Our team is driven by common values and the person who fills this role is expected to embrace those values.

Administrative Accountabilities

• Act as Northern Development’s key point of contact and greet all visitors (both in-person and via telephone) to the office in a professional and courteous manner
• Provide exceptional customer service to both external and internal clients
• Redirect inquiries to appropriate staff members, ensuring accuracy and efficiency when taking messages. This requires a sound knowledge of the Trust’s programs and services
• Produce a variety of documents including correspondence, reports and other items as directed by the Executive Team when necessary
• Process incoming and outgoing mail
• Maintain electronic postage equipment and order postage when required
• Order, maintain and organize office stationery and board meeting supplies
• Assist with minor repairs of office equipment
• Help prepare board room/client room for internal and external meetings. Track meeting refreshments as required and monitor kitchen for general tidiness
• Coordinate, purchase and maintain equipment and supplies as required for staff coffee service
• Develop relevant distribution lists as required
• Coordinate with IT vendors as necessary in support of administrative functions

Qualifications

Educational requirements

• A diploma/certificate in business administration, or a minimum of two years of equivalent experience

Skill requirements

• Sound information and computer literacy including experience with Microsoft Office software
• Ability to participate in a team environment
• Receive direction and follow through with assigned tasks with a minimum of supervision
• Strong organization skills
• Ability to research, analyze and compile information from a variety of sources
• Ability to exercise initiative and bring independent judgment to resolving complex issues
• Ability to prioritize and manage multiple projects with deadlines while ensuring accuracy, attention to detail and meeting deadlines
• Ability to communicate effectively with staff, board members and the public
• Maintain a high degree of confidentiality, tact, diplomacy and discretion at all times

Additional Information

• Flexible hours and/or evening work may be required when preparing for board meetings, conferences and special events
• Successful completion of security screening requirements which includes a criminal records check, and/or Criminal Records Review Act (CRRA) check.

We welcome applications from foreign trained and experienced individuals currently living in Canada.

Please forward your resume along with a cover letter to:

info@northerndevelopment.bc.ca